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Most of what is required to comply starts and ends in your "Safety File", as this is the backbone of your Safety Management System.

The typical Safety File will consist of at least:


1.       She Policy Statement

2.      Individual Responsibilities

3.       H+S Reps + Safety Committees

4.      Risk Assessments

5.       Safe Work Procedures

6.       Employee Orientations

7.      Training

8.       Workplace Inspections

9.       Certifications

10.   Medicals (where prescribed)

11.    Reporting, Recording & Investigations

12.    Emergency Procedures

13.   First Aid

14.    Safety Culture

15.    Contractor / Supplier Management

16.    Additional Site Specific Elements

17.    H+S Audits Internal & External


With a myriad of sub-sections, eventually comprising hundreds of pages.

| safety file = compliance | 
Health And Safety Compliance South Africa

The most critical aspects to start off with would be the Risk Assessments - Baseline Risk Assessment, and then the " Issue Based Assessments " which refer to the second, third and fourth tier assessments which look specifically at the individual risks associated with each task, plant equipment, machinery, installation and job-function. It is critically important to ensure everyone is fully parfait with all risks they may face in the normal performance of their work.

Once the Risk Assessment phase is completed, we need to look at the safety training, or induction. Where the risk profile of the site, and respective divisions or departments are identified, and staff is trained on how to avoid risks and injuries, but also how to act pro-actively in preventing risk or injury to any fellow worker or visitor on site. Induction training can never be "generic" in nature. It has to be very much site specific, risk specific and location specific. The adduction s to specially developed for your business in order to provide any compliance.

Safe Word Procedure would be the next major step towards compliance. Where individual aspects of all risks on site are identified, and where possible a Safe Work Procedure is developed for the specific task or process. This is a very important pro-active step, as the primary focus should always be to avoid incidents, rather than react to them.